We here at Sigmar Recruitment are currently searching for an enthusiastic, friendly and ambitious Receptionist/Office Administrator to join our HQ based on Hume Street in Dublin 2 – just off St. Stephen’s Green.  The role will work 75% on the front desk and 25% supporting administrative needs sitting within our finance & compliance team.

 

Sigmar Recruitment opened for business in March 2002 and since then our brand has become synonymous with quality service, integrity and a great place to work and develop your career.  Employees at Sigmar are passionate and proud to be a part of the Sigmar brand and have a shared commitment to together.  We have numerous industry awards over the years including the coveted “Great Places to Work” award.  

 

Ideal hours for this role are 9.00 – 17.30 daily with a 1-hour lunch break, however this is flexible.  This role is fully onsite.  The right person for us will be passionate about their career and is seeking a role that they can really commit to and make their own. 

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Key Responsibilities:

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Reception

• Make a positive impact on every person who comes through the Sigmar doors be they clients, candidates or staff.

• Operating a soft phone system with a busy switchboard.

• Travel booking and logistics for all internal staff movements – hotels, flights, taxis, etc.

• Ensuring the clean and tidy appearance of the reception and boardrooms is maintained.

• Diary Management, Room Booking and Meeting scheduling.

• Management of incoming and outgoing post, couriers etc.

• Management of catering bookings

• General administrative support to Management and Directors

• CV screening and assignment

• Job slots / board administration

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Office Administration

• Management of purchase orders

• Overseeing the implementation of general office maintenance and repairs

• Organising and liaising with any supplier companies (e.g. cleaners, kitchen supplies etc) to ensure appropriate contracts are in place and duties being carried out as specified

• Ordering of any print requirements

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Key Requirements

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Knowledge and Experience

• Minimum of 2 years’ reception experience.

• Proven ability to handle a busy switchboard system.

• Excellent interpersonal skills, liaising with both internal and external stakeholders.

• Strong administrative experience.

• Ability to demonstrate strong organisational skills, good attention to detail and flexibility.

• Ability to work on own initiative.

• Proactive, can-do attitude.

• Strong team player.

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Competencies for the job (Skills, Knowledge and Behaviours)

• Excellent MS Office skills to include Word, Excel, PowerPoint.

• Strong analytical and data skills.

• Decisive with proven problem-solving capability.

• Numerate, with the ability to take a quantitative approach against which progress can be monitored.

• Contributing to a joint result. Seeking collaboration and supporting others. Showing commitment to the joint objective and acting accordingly. Sharing information and knowledge with others.

• Acute attention to detail, minimising errors, realising the importance of accuracy while maintaining acceptable productivity.

• Control focus to ensure all activities are carried out within company policy and regulatory requirements.

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What's on Offer?

• Permanent position with exciting career opportunities

• Healthcare contribution

• Additional 2 days off for Good Friday and your Birthday in 2023

• Quarterly bonus structure

• Overseas annual Christmas party!

• Healthy work-life balance – flexible work options and remote/hybrid option available

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How to Apply

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For further information and a confidential chat please contact Elaine Dolan, Internal Recruiter at Sigmar on +353 86 604 3375 or email your CV to careers@sigmar.ie

                                    

**All applications will be treated in strictest confidence**

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