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Receptionist/Office Administrator  

Permanent, Full Time (Dublin 2)

We here at Sigmar Recruitment are currently searching for an enthusiastic, friendly and ambitious Receptionist/Office Administrator to join our HQ based on Hume Street in Dublin 2 – just off St. Stephen’s Green.  The role will work 75% on the front desk and 25% supporting administrative needs sitting within our finance & compliance team.


Sigmar Recruitment opened for business in March 2002 and since then our brand has become synonymous with quality service, integrity and a great place to work and develop your career.  Employees at Sigmar are passionate and proud to be a part of the Sigmar brand and have a shared commitment to together.  We have numerous industry awards over the years including the coveted “Great Places to Work” award.  


Ideal hours for this role are 9.00 – 17.30 daily with a 1-hour lunch break, however this is flexible.  This role is fully onsite.  The right person for us will be passionate about their career and is seeking a role that they can really commit to and make their own. 

Key Responsibilities:


  • Make a positive impact on every person who comes through the Sigmar doors be they clients, candidates or staff.

  • Operating a soft phone system with a busy switchboard.

  • Travel booking and logistics for all internal staff movements – hotels, flights, taxis, etc.

  • Ensuring the clean and tidy appearance of the reception and boardrooms is maintained.

  • Diary Management, Room Booking and Meeting scheduling.

  • Management of incoming and outgoing post, couriers etc.

  • Management of catering bookings

  • General administrative support to Management and Directors

  • CV screening and assignment

  • Job slots / board administration

Office Administration

  • Management of purchase orders

  • Overseeing the implementation of general office maintenance and repairs

  • Organising and liaising with any supplier companies (e.g. cleaners, kitchen supplies etc) to ensure appropriate contracts are in place and duties being carried out as specified

  • Ordering of any print requirements

Key Requirements

Knowledge and Experience

  • Minimum of 2 years’ reception experience.

  • Proven ability to handle a busy switchboard system.

  • Excellent interpersonal skills, liaising with both internal and external stakeholders.

  • Strong administrative experience.

  • Ability to demonstrate strong organisational skills, good attention to detail and flexibility.

  • Ability to work on own initiative.

  • Proactive, can-do attitude.

  • Strong team player.

Competencies for the job (Skills, Knowledge and Behaviours)

  • Excellent MS Office skills to include Word, Excel, PowerPoint.

  • Strong analytical and data skills.

  • Decisive with proven problem-solving capability.

  • Numerate, with the ability to take a quantitative approach against which progress can be monitored.

  • Contributing to a joint result. Seeking collaboration and supporting others. Showing commitment to the joint objective and acting accordingly. Sharing information and knowledge with others.

  • Acute attention to detail, minimising errors, realising the importance of accuracy while maintaining acceptable productivity.

  • Control focus to ensure all activities are carried out within company policy and regulatory requirements.

What's on Offer?

  • Permanent position with exciting career opportunities

  • Healthcare contribution

  • Additional 2 days off for Good Friday and your Birthday in 2023

  • Quarterly bonus structure

  • Overseas annual Christmas party!

  • Healthy work-life balance – flexible work options and remote/hybrid option available



How to Apply

For further information and a confidential chat please contact Elaine Dolan, Internal Recruiter at Sigmar on +353 86 604 3375 or email your CV to


**All applications will be treated in strictest confidence**

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